Urantia Society of Oklahoma

Quarterly Business Meeting

1/24/10

Time:  7:15 pm

Meeting was opened with a prayer (Jill)

Members in attendance were:  Cabot Eudaley, Jill Eudaley, Karen Allen, Tom Allen, Beth Challis, Jeralie Scanlan, Jerry Pando, Bibi Morales, Barbara Hester, Veldon Morrow, Charlene Morrow, and Terry Jackson.

Minutes were read and a clarification was made (Jerry) to the minutes from previous meeting that his endorsement was for David Holt's Publication:  Golden Gate Bulletin (on socadmin).

Motion was made to accept minutes as amended.  It was approved by vote.

TDA report:  (Barbara and Beth):  Beth reported that TDA met last July before Summer Session and the main objective was to elect officers.  There were 10 slots open out of a total of 36.  New members were elected to council.  Term limits were proposed by 3 or 4 members (including our society).  After hearing some discussion, Beth voted against having term limits because member's experience (such as John Hale council member since 1963) would be lost.  Term limits proposal did not pass.

Promotions:  Veldon (and committee consisting of Bibi and Jerry) brought Spanish and English UBs to Capital Hill Library (located S.W.26th St.) and they were openly received by the staff. Jerry has library system Placement officer's name.  Terry added a UB listing to the Bethany Tribune.

President's report:  Cabot states that we now have 3 meetings in tact and we receive steady updates on the progress of these meetings on our website (weekly or bimonthly).  Cabot will ask Michael for an icon.

Tom offers Cabot, Karen's spot in a Study Group Leader's meeting which will take place in June in Chicago. Jeff Wattles will be conducting the meeting.

Social Activity Report:  Bibi reports that the Christmas party went well and everyone confirmed this with applause to Bibi for all her hard efforts.  She asked for any ideas or suggestions for future social gatherings.  Veldon hosted the New Year's Party at his home and it was well received by those in attendance. 

New Business:  Spanish outreach -(Jerry) we can get copies from Augustine $1.25 to print (in Columbia) each and they would cost $1.87 in Miami.  Pamphlet is less expensive to print.

Post Cards:  example was presented by Cabot to overall approval.  Charlene will have them printed.

Jerry announced that he has asked Michelle Klimesh to a conference that 19-21st of August titled "Urantia United" and the site will tentatively be Bogota.  It will be organized by local Columbian members.  There has been no response yet from Michelle.  Some of the activities will include a band Friday and salsa dancing, Saturday brunch at Jerry's newly remodeled home in Bogota.

Jesus' birthday is on a weekend this year so it was proposed that we have a social gathering on Friday (the 20th), a speaker on Saturday, and family class on Sunday.  Barbara announced that she has an idea for a speaker that will be revealed at a later date.

Barbara spoke about a side project (a power point project in February) and is requesting ideas and help with that from anyone who has skills in the areas of music, computers, etc.

Next Meeting Date:  Annual Business Meeting:  Sunday, March 28th, at 3:00pm at the Eudaley's.

Meeting adjourned: at 8:25pm.

Download minutes as PDF

MINUTES

Urantia Society of Oklahoma

Coordinating Board Meeting

November 15, 2009

Time:  12:45 pm

Attending: Cabot Eudaley, Waldine Stump, Jill Eudaley, Tom Allen, Charlene Morrow, Veldon Morrow, Bibi Morales, Jerry Pando, Jeralie Scanlan and Karen Allen.

 Opening:

The meeting was opened and Jill led the prayer. Meeting minutes from the previous (June 28th, 2009) meeting were read and approved.

 Old Business:

- Charlene and Cabot  reported on the Peace Festival where 2 books were sold. It was decided that this was an overall success and a good experience for those in attendance and we would like to attend again in the future.

                -An inquiry was made regarding TDA and it was decided that Cabot will get a report from Beth on

this and report back to the group.

 Treasurer’s Report:

We were informed that we were short $1,100.00 as a result of Jesus’ birthday.

 

Activities: 

                -The site for the next Jesus’ birthday were discussed

                -The Christmas party was discussed - a flyer was proposed - the time was changed to 6:00 pm.  A

                motion was made for The Society to pay for the turkey for the party $50.00 , it was seconded and               

                then passed.  The time for the party will be 6:00pm to 11:00 pm.  Invitations will be paid for by

                the Society.  Karen will made the labels for mailing and returns.

                -Tentative plans were made for a gathering at Veldon’s house  on New Year’s Eve and the

                possibility of having poetry readings was proposed.

                -Cabot proposed a Spring Forum in which we would join with the Colorado group in Colorado or

                invite Chris Halvorsen to come to Oklahoma..

 New Business:

                -A proposal was made for a business card to be constructed with times, dates, etc. of meetings that               could be distributed to newcomers.Jerry proposed that it be postcard sized.

                -The next Coordinating Board Meeting was set for: January 24, 2010 at 6:30 pm.

                -Jerry proposed that meeting minute reports and meeting agenda be prepared prior to meetings and               sent via email to members. It was decided that this will be done.

                -Jerry proposed Capital Hill Library as a good Spanish contact source.  Veldon agreed to take a     book to this location.

                -It was suggested that we ask members for ideas on book fairs or any other places or events where                books could be distributed in the email of minutes that will be sent out to members.

                -Jerry proposed Spanish booklets be made to hand out with U Book summaries.

                -Cabot proposed English booklets to be made.  Karen stated that there are some in existence

                (“Why I Believe”)

                -Jerry promoted David Holt Publication Chair (posts on socadmin)

-The next family class is scheduled for: December 21, 2009 at Beth and Michael Challis’ house. A request will be made to change that date to December 13 as some regular attenders will be out of town.

 

Adjourn:  The meeting was adjourned at 1:30 pm

 Downloadable PDF Version

Minutes for 6/28/09 quarterly urantia meeting

Meeting was called to order at 4:34 p.m. (Sunday)

Prayer by Jill

Coordinating board minutes were passed out and read by Cabot.

 

Attendance:

                Jerry Pando and Bibi Morales

                Beth Challis

                Karen Allen

                Barbara Hester

                Charlene and Veldon Morrow

                Cabot and Jill Eudaley

 

>It was discovered that the minutes were from 2/08’s Annual Meeting, so they were not read.

 

Minutes from the 3/29/09 Annual Meeting were read.

 

Jerry made a motion to accept minutes and they were unanimously accepted.

 

Charlene asked if there were any child members turning 14 and it was announced that Elliot Eudaley is 14 and will receive a Urantia book at this year’s Jesus’ birthday.

 

Charlene announced that Tamara Wood has given birth to a daughter, Bettina who is now six weeks old.

 

Old Business....

Resolutions for TDA were requested. 

Karen announced that Tom Choquette would like more women to join the Council.  Beth presented a list of General Council members.

 

Discussion about resolutions began. ...

 

Term limits on Council members was discussed as a possible resolution to present.

 

Barbara proposed we “Put power out in the veins of the movement” by a resolution as follows:

 

“If the TDA passes a resolution by “X” votes - it should be adopted or accepted.

 

Charlene stated that most proposed resolutions get passed on to the Executive Committee.

 

The following was agreed upon by several members:

 

“Be it resolved that if the TDA passes a resolution by 80% or more  - the General Council must approve it and the Executive Committee is bound by it (and must implement it).

 

Beth stated that she was not comfortable presenting this to the Assembly and commented that the TDA’s main function is to elect General Counselors.

 

Jerry proposed that we ask that the Council report on past resolutions.

 

Cabot located and read resolutions from the last TDA meeting (3 years ago - 2006).

 

Beth proposed term limits of 18 years which is 2 nine-year terms.

Karen stated it as follows:  “Be it resolved that the General Council put time limits on years of service NTE 18 years”.  Jerry seconded this.  All were in favor.  No one opposed.

 

The other proposed resolution will be stated as follows by Charlene and Jerry:  “Be it resolved that the GC report back to the TDA on the results of past resolutions by the following year.”

 

Cabot agreed to email other TDA delegates about our proposed resolutions to get their opinions about them.

 

The proposed resolution was rewritten:  “Be it resolved that the GC respond back to the delegates on the results of TDA resolutions within a year.”

 

Discussion of delegates -Barbara asked that if anyone had suggestions for GC votes that they be given to Beth.

 

Budget review:  every member in attendance was given copies of this year’s budget and it was reviewed.

 

Jesus’ birthday -

Barbara read her invitation.

The date is Friday 8/21/09, in the Continental Room of the Skirvin Plaza. Chris Halverson will be the speaker. The topic will be:  “Growth - What is it and how is it accomplished?”

It will be $22.00 for adults per ticket and $11.00 for kids.

The time will be 6:30p.m.  The food will be similar to last year (crepes).

 

Previews will be sent on Bluebookers.

 

Saturday, 8/22/09, there will be a “Summer Intensive” and then kid’s class will follow on Sunday.

An intensive (held monthly in Boulder) is:  meditation, brunch, music, Q&A, then possible a second meal.

 

Barbara will get with Bibi on activities for Saturday night.

 

Bibi presented ideas and a calendar of activities (monthly) for the coming year.

 

The meeting was then adjourned, sort of.

PDF Version

URANTIA BOOK SOCIETY OF OKLAHOMA

ANNUAL MEETING MINUTES

MARCH 29, 2009

 

Members present: Beth Challis, Michael Challis, Jeralie Scanlan, Karen Allen, Tom Allen, Cabot Eudaley, Jill Eudaley, Charlene Morrow, Veldon Morrow, Barbara Hester, Jerry Pando, Bibi Morales and Rachel Mor

 

The meeting was called to order at 2:40 p.m. at the home of Beth Challis, President.

 

The meeting was opened with a prayer by Michael Challis.

 

Minutes from last Annual Meeting, 02/23/08, were read and accepted as read.

 President’s report:

Beth reported that we have a small but committed group of readers.  It is great to have people to read the Urantia Book with.

 Vice President’s report:

There was good attendance at Jesus’ Birthday celebration.  The event was held at the Skirvin Hotel and Buck Weimer was the speaker.  David Glass, Texas, entertained us with several selections on the piano.  Urantia Books were given to Jeremy Allen, Levon Eudaley and Monique Mogilka.  They had all turned 14 years of age the past year.

 Social Chairman’s report:

Veldon reported there were several events that were well attended.  Our Easter program was held on March 23, 2008.  On October 3^rd our Society hosted a Fall Forum at Unity Church and Tamara Wood was our speaker.  This was followed with a cookout at Charlene and Veldon’s home.  Our Christmas party was held at the home of Bebe and Jerry.  Fellow reader, Pato Banton was in town for a couple of performances and our Society hosted a potluck dinner for him on February 26. 

 Librarian’s report:

Cabot reported that he purchased several Urantia Books and had also sold several books.

 

Historian’s report:

Barbara prepared a book, loose leaf binder, of 2008 history and photos.  She included information from the IC08 conference in California July 2^nd to July 6^th.  She also asked for any photos taken by other members from events throughout the past year.

 Treasurer’s report:

Karen submitted her report and after discussion, it was moved and seconded to accept the report as submitted.

   Membership Chairman’s report:

Tom reported that we had one new member, Jessica Hester.

 Finance Chairman’s report:

Harry was absent.

 

Old Business:

A Bookmark Committee was set up at our 2007 annual meeting and Rachel brought the new bookmarks to our meeting.  We all thought they were really nice.  Rachel also had all the bookmarks on a disc and we will be able to change the quotes, page numbers and pictures and print new bookmarks when we want to.

 New Business:

After much discussion of the budget submitted by Karen, it was accepted unanimously.

 

Cabot started a new study group on Wednesday nights at Unity Church.  He printed several pamphlets to hand out to new readers.

 

A new committee was formed to maintain our Society website (OKUB.org).  Michael is chairman and Tom and Cabot are on the committee.  The new study group will be added to our website.  Michael will assist Barbara in getting the history on the website.

 

We received a survey of membership from the Fellowship and it will be returned to them by our society president.

 

We plan to participate in several book fairs this year.  There is a book fair in May and a Spirit Fair coming up soon.  Karen will give the date of the Book Fair at Baptist Hospital. 

There is a Spanish Festival in south Oklahoma City and we will try to participate in it with Bibi’s assistance.  There is also a Peace Festival in November and Barbara will give us info on it.

 

There is a TDA meeting just prior to the Summer Study Session and we voted to pay for the transportation costs of our TDA delegate and alternate.  We elected Beth Challis as our delegate and Barbara Hester as the alternate.

 

An Asset Committee was set up.  Beth is the chairman and the other members of the committee will be the Treasurer and Finance Chairman.

 

There is a Speaker Forum set up by the Fellowship to assist societies with speakers and we decided to request their aid.

 

Our Coordinating Board meetings are held at least quarterly.

 

Our next Annual Meeting is scheduled for Sunday, March 28, 2010.

  Election of Officers: 

The following Officers were elected.

 

Cabot Eudaley, President                   Barbara Hester, Vice President

            Jill Eudaley, Secretary                        Tom Allen, Treasurer

            Karen Allen, Librarian                        Gerald ‘Jerry’ Pando, Historian

            Veldon Morrow, Finance Chairman   Bibi Morales, Social Chairman

            Jeralie Scanlan, Membership Chairman

  

Meeting adjourned at 5:20 p.m.

 

PDF Version

URANTIA BOOK SOCIETY OF OKLAHOMA

ANNUAL MEETING

March 24, 2007

Members present: Tom and Karen Allen, Jeralie Scanlan, Michael and Beth Challis, Rachel Mor, Harry McMullan, Veldon and Charlene Morrow, Waldine Stump, Barbara Hester, Cabot Eudaley, Susan Mogilka.

The meeting was called to order at 3:45 PM at the home of Rachel Mor, President.

Rachel read a devotional by Rumi called “Guesthouse” and offered a prayer.

Minutes from last years’ Annual Meeting were read and accepted as read.

President’s report:

Rachel Mor discussed our year and how we have been active in fairs and will be in the future.

Vice President’s report:

Charlene reported that our Jesus Birthday was successful and gave thanks to all who helped and to Susan Mogilka for her talk and performance.

Secretary report:

Tom Allen reported that he had pretty well kept up with all the requirements of the Society and Fellowship, but that our census could still be better cleaned up. Some members are not contactable.

Historian report:

Michael Challis reviewed all of our activities such as Home church, Jesus Birthday, Christmas Party, book fairs and the Chicago Summer Study session. Members and friends have had a variety of ailments this year and Clyde Lewis became a sleeping survivor this month. Tuesday night study group at Charlene and Veldon’s home will be the first Tuesday of each month.

Social Chairman:

Beth recounted our social occasions such as the Christmas party. Family class has been remarkably successful and has “taken a life of its own.”

Librarian:

Mike Battles was absent.

Membership Chairman:

Jerry Pando was absent.

Finance Chairman:

Veldon Morrow submitted his budget proposal for the coming year and we will discuss it later in the meeting.

Treasurer report:

Harry McMullan submitted the Income and Expense reports (Profit/Loss Statement) and our Balance Sheet. After discussion, it was moved and seconded to accept the report as submitted. It passed unanimously.

Budget Discussion as Veldon submitted his budget for the next year. After much discussion the following budget was passed unanimously.

INCOME

Contributions $4,000.00

Forum $200.00

Interest $500.00

Jesus’ Birthday $1,000.00

Memorials $100.00

_______

Total: $5,800.00

EXPENSE

Advertisement $700.00

Forum $500.00

Historian $100.00

Jesus’ Birthday $1,400.00

Library Committee and Book booths $500.00

Memorials $50.00

Miscellaneous $200.00

Postage $200.00

Social Committee $250.00

Telephone $400.00

Tithes to Fellowship $220.00

Website $35.00

Pipeline of Light $200.00

_______

Total: $4755.00

NET INCOME: $1045.00

We decided that Bookmarks would fall under the category of Advertisement in the budget and appointed the following Bookmark Committee:

Charlene Morrow – Chair

Michael Challis

Rachel Mor

Jeralie Scanlan

Karen Allen

New Business

Discussion ensued about how we can increase our membership. Discussion evolved into whether we should reconsider taking in new members at Jesus Birthday.

Charlene moved and Jeralie seconded the following motion:

Our Society will take in new members at Jesus’ Birthday.

A long discussion followed.

Cabot Eudaley offered the following Friendly Amendment, which was accepted by both Charlene and Jeralie:

Our Society will take in new members at Jesus’ Birthday and allow other Urantia Book organizations also at Jesus’ Birthday to induct new members into their organizations.

Motion Passed - 9 for, 2 opposed.

Election of Officers

Nominations for President:

Beth Challis

There being no further nominations, Beth is elected by acclamation.

Nominations for Vice-President:

Rachel Mor

There being no further nominations, Rachel is elected by acclamation.

Nominations for Secretary:

Karen Allen

Jeralie Scanlan

With a secret ballot, Jeralie was elected Secretary.

Nominations for Historian:

Charlene Morrow

Barbara Hester

With a secret ballot, Barbara was elected Historian.

Nominations for Social Chairman:

Veldon Morrow

There being no further nominations, Veldon is elected by acclamation.

Nominations for Librarian:

Cabot Eudaley

There being no further nominations, Cabot is elected by acclamation.

Nominations for Membership Chairman:

Tom Allen

There being no further nominations, Tom is elected by acclamation.

Nominations for Treasurer:

Karen Allen

There being no further nominations, Karen is elected by acclamation.

Nominations for Finance Chairman:

Harry McMullan

Michael Challis

With a secret ballot, Harry was elected Finance Chairman

The Annual meeting was recessed by consensus and the new Coordinating Board was called and unanimously accepted Susan Mogilka as a new member of our Society.

The Annual Meeting was reconvened and the meeting adjourned at 6:15 PM sine die.

Respectfully Submitted,

Tom Allen, Secretary

Urantia Book Society of Oklahoma.

Section 4.5 - Removal of Non-Contactable Members. After due research by the Secretary as to the location or contactability of a member, and such location or contact is not obtainable for a period of at least twelve months, the Secretary will recommend to the Coordinating Board that the member's name be removed from our membership roll. A simple majority at any properly called Coordinating Board meeting will be sufficient for removal. Reinstatement to membership by the removed member shall be immediate upon said member's request for reinstatement to any Coordinating Board member.

ARTICLE V

 

Section 6.5 - Secretary. The Secretary shall keep and preserve the records of the proceed­ings of the Formal Meetings of the Society and the Coordinating Board. The Secretary shall notify all Active Members of all Formal Meeting­s.

Section 6.6 - Historian. The Historian shall compile and main­tain a written record of all significant events pertaining to the Society during his or her term.

Section 6.7 - Treasurer. The Treasurer shall be the principal financial officer and shall supervise the financial resources of the Society. The Treasurer is entrusted with the Society's funds but can only disburse them by the authority of the Assembly, or upon the unanimous consent of the Coordinat­ing Board. All checks issued by the Treasurer shall be counter­signed by either the President or Vice-President.

Section 6.8 - Limitation. No person shall hold more than one office simul­ta­neously, nor shall any officer simultaneously serve as chair of any Standing Committee.

ARTICLE VII

COORDINATING BOARD

Section 7.1 - Organization. There shall be a Coordinating Board of the Society which shall be comprised of the offi­cers and Chairs of all Standing Committees.

Section 7.2 - Powers and Duties. The Coordinating Board shall manage the affairs of the Society in accordance with the will of the Assembly, subject to this Consti­tution and pursuant to the By-laws. It shall have the power to veto or modify the act of any officer or of any Stand­ing or Temporary Commit­tee.

Section 7.3 - Meetings. The Coordinating Board shall meet at least quar­terly at the call of the President. Additional meet­ings may be called upon the petition of any three members of the Coordinating Board. The Coordi­nating Board can only transact business at a duly called meeting of the board for which every board member shall have received at least five days prior notice (unless notice is unanimously waived), and at which a quorum of at least half of its members are present.

ARTICLE VIII

COMMITTEES

Section 8.1 - Standing Committees: A Chair for each Standing Committee shall be elected at the Annual Meeting, hold office for one year and may succeed himself or herself for a second term only. Each Standing Committee Chair shall appoint at least two members to his or her committee. Standing Commit­tees shall be the following:

A. Membership Committee. The Membership Committee shall pass upon the qualifica­tions and eligibility of all candidates for member­ship in the Society, subject to the final determination of the Coordi­nating Board. The Membership Committee shall parti­cipate in the initia­tion of all new members.

B. Social Committee. The Social Committee shall plan and manage all Society social activities and shall welcome visitors and new members to all Society functions.

 

C. Library Committee. The Library Committee shall pur­chase Urantia Books and related educational material and check them out to various members.

D. Finance Committee. The Finance Committee shall recom­mend a detailed budget each year for the Coordinating Board within thirty days of the Annual Meeting. The Fi­nance Committee shall be responsible for raising the funds sufficient to meet the budget approved by the Coordinating Board.

Section 8.2 - Temporary Committees. Temporary committees for the accom­plish­ment of any particular purpose or purposes may be established by the Assembly, the Presi­dent, or the Coordi­nating Board.

ARTICLE IX

AMENDMENTS

This Constitution may be amended by a three-fourths vote at any Annual Meeting. The wording of any such proposed Amendment must be included in the notice for the meeting at which it is intended to be discussed.

ARTICLE X

BYLAWS

At Formal Meetings the Society shall have the power to adopt By-laws, which shall be known as "By-laws of First Society of Oklahoma," to make effec­tive the terms and provi­sions of this Constitution and to regu­late the conduct of the Society. By-laws may be passed or amended by a two-thirds vote at any Formal Meeting.

ARTICLE XI

PARLIAMENTARY AUTHORITY

"Robert's Rules of Order, Newly Revised" shall be the parliamen­tary author­ity for all Formal Meetings in all matters not specif­ically covered by the provisions of this Constitution or By-Laws.

[This constitution was revised by amendment on March 6, 2003]